How to Work With and Create Vehicle Utilization Reports

Vehicle Utilization

The Vehicle Utilization report provides a high-level overview of vehicle use for the vehicle that the AirLink device is installed in, linking the device serial number with the vehicle’s Vehicle Identification Number (VIN).

It also displays a summary view of the following information, enabling you to compare usage data for an entire fleet:

• total engine time
• total trip time
• total idle time
• total Power Take Off (PTO) time (where available)

This data enables monitoring vehicles to schedule maintenance and take measures to control or reduce fuel costs due to idling and PTO usage. PTO is used to operate on-board peripherals and electronics with a work purpose, such as powering a bucket/boom arm and requires integration to the AirLink gateway via GPIO.

Click to select which columns to display for the report.

Creating a Vehicle Utilization Report

To begin, from the Reporting dashboard, click the Create a New Report icon.

An empty report screen appears.

Select a Template

Choose how often you’d like this report to be run. Click:

• Single for a one-time report

• Weekly

• Monthly

• Yearly

Under Report Properties, you can complete the scheduling for your new report. The section below describes how to configure the time and the day on which you’d like your report to run.

To run a report immediately, click Run Report.

Define the Report Properties

The required fields for creating a valid report are Type, Name and Range.

Select the Report Type

Select Vehicle Utilization from the Type menu.

Enter a Name and Description

Give your report a brief, descriptive name. You may want to use a driver’s name, a vehicle model, and/or the AirLink gateway or router model, depending on the type of report you run.

Below the Name field, you can enter a longer report description. You may want to include the report’s schedule and reporting zone.

Select the Reporting Range

The Range menu lists the options for the reporting period. You can select a predefined Reporting Range, or configure a Custom range.

If scheduling a recurring report, select one of the relative date ranges (Yesterday or Last 7 Days, for example). Selecting an absolute range will generate the same results each time.

If you click Custom, a calendar appears, allowing you to select a start date/time and an end date/time for your report.

Select Recipient Email Addresses

Click the Recipient Emails field to select the people you would like to be notified when the report is run.

You can also manually enter email addresses in this field.

Select the Export File Formats

Reports can be exported as PDF or Excel (.csv) files.

To select export file formats, click the appropriate buttons.

Select Units

You can choose to render your reports in metric or imperial units.

Select GPIO Inputs

Select GPIO Inputs to be monitored to produce PTO Time data for vehicle utilization reports. This should match how the gateway or router is connected to your equipment via the router or gateway’s GPIO pins.

For more information about GPIO configuration, see the Hardware User Guide for your AirLink router or gateway (MP70, GX450).

Select the Systems

Select the systems for which you want to run your new report. Select checkboxes for the desired system(s), or filter the list to narrow down your choices. You do not need to use the checkboxes to select specific systems. Selecting the checkboxes will override general filters.

Select Advanced Settings: Start and End Dates

The Advanced settings are strictly optional. If you enable these settings, you may want to set a reminder (external to ALMS) to notify yourself of the start and end dates.

Click the Advanced button to display options for selecting start and end dates for your reports. For example, you can configure a weekly report to run for two months starting one week from today.

Clicking Start Time or Run Until displays a calendar on which you can define a start date/time and end date/time.