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    How to work with and create Vehicle reports

    Vehicle Report

    The Vehicle report provides a high-level overview of the vehicle that the AirLink device is installed in, linking the device serial number with the vehicle’s Vehicle Identification Number (VIN).

    It also provides the:

    • total miles driven for each vehicle during the reporting period
    • vehicle’s odometer reading

    The reported odometer reading is derived from vehicle telemetry data. When configuring the router, ensure that you enter the starting Odometer Value, in meters. You can find this setting in ACEmanager and AirVantage under Services > Vehicle Telemetry > General. You should base the starting value on the current reading of your dashboard odometer.

    The columns displayed can be organized, resized and configured to show the parameters you want to see:

    Creating a Vehicle Report

    To begin, from the Reporting dashboard, click the Create a New Report icon.

    An empty report screen appears.

    Select a Template

    Choose how often you’d like this report to be run. Click:

    • Single for a one-time report

    • Daily

    • Weekly

    • Monthly

    Under Report Properties, you can complete the scheduling for your new report. The section below describes how to configure the time and the day on which you’d like your report to run.

    To run a report immediately, click Run Report.

    Define the Report Properties

    The required fields for creating a valid report are Type, Name and Range.

    Select the Report Type: Vehicle

    The Type menu lists the available report types. The remaining report properties will vary according to the type of report you are defining.

    Enter a Name and Description

    Give your report a brief, descriptive name. You may want to use a driver’s name, a vehicle model, and/or the AirLink gateway or router model, depending on the type of report you run.

    Below the Name field, you can enter a longer report description. You may want to include the report’s schedule and reporting zone.

    Select the Reporting Range

    The Range menu lists the options for the reporting period. You can select a predefined Reporting Range, or configure a Custom range.

    If scheduling a recurring report, select one of the relative date ranges (Yesterday or Last 7 Days, for example). Selecting an absolute range will generate the same results each time.

    If you click Custom, a calendar appears, allowing you to select a start date/time and an end date/time for your report.

    Select Recipient Email Addresses

    Click the Recipient Emails field to select the people you would like to be notified when the report is run.

    You can also manually enter email addresses in this field.

    Select the Export File Formats

    Reports can be exported as PDF or Excel (.csv) files.

    To select export file formats, click the appropriate buttons.

    Select Units

    You can choose to render your reports in metric or imperial units.

    Select the Systems

    Select the systems for which you want to run your new report. Select checkboxes for the desired system(s), or filter the list to narrow down your choices. You do not need to use the checkboxes to select specific systems. Selecting the checkboxes will override general filters.

    Select Advanced Settings: Start and End Dates

    The Advanced settings are strictly optional. If you enable these settings, you may want to set a reminder (external to ALMS) to notify yourself of the start and end dates.

    Click the Advanced button to display options for selecting start and end dates for your reports. For example, you can configure a weekly report to run for two months starting one week from today.

    Clicking Start Time or Run Until displays a calendar on which you can define a start date/time and end date/time.

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